Learn how to register a company NPWP online or offline with a complete guide on the requirements, documents, and procedures to start your company’s tax obligations.
Having a Taxpayer Identification Number (NPWP) is a must for every business entity or company operating in Indonesia.
A company’s NPWP not only serves as an identity for tax administration purposes, but also as the first step to comply with applicable tax obligations.
Every company, whether it is a profit-oriented company, non-profit, or one that runs a business cooperation ( joint operation), is required to register their NPWP to run a business legally.
This article will provide a complete guide on the requirements, how to register a company’s NPWP, and the steps that can be followed to ensure the registration process runs smoothly, both online and offline.
With Create NPWP Online services, businesses can conveniently complete their tax registration without needing to visit a tax office.
Company NPWP Requirements and Classification
To register for NPWP, there are several requirements that need to be met, which differ depending on the type of business entity registered.
Based on the Regulation of the Directorate General of Taxes Number PER-04/PJ/2020, there are three categories of business entity taxpayers that need to be considered:
1. NPWP for Profit-Oriented Corporate Taxpayers
Profit-oriented companies, such as Limited Liability Companies (PT), firms, cooperatives, and banks, are included in the category of profit-oriented corporate taxpayers. The requirements that must be met to register for NPWP for these profit companies are as follows:
- Photocopy of Company Deed of Establishment: The company deed of establishment must be attached, including any changes to the document, if any.
- Office Certificate: A certificate showing the place of business, whether it is the head office or representative office of a foreign company operating in Indonesia.
- Business License Document: A business license issued by the local government to indicate the type of business being run.
- NPWP of Manager or Passport for Foreign Nationals: If the company manager is a foreign national, a photocopy of the passport and a certificate of residence from the village head or sub-district head are also required.
2. NPWP for Non-Profit Taxpayers
Non-profit business entities, such as foundations, non-governmental organizations (NGOs), and private schools, fall into the category of non-profit taxpayers. The requirements that must be met for a non-profit business entity NPWP are:
- Company Deed of Establishment: Including any amendments, if any.
- Office Designation Letter: A letter stating the location of a permanent office or representative office of a foreign company.
- Management Documents: Personal NPWP of the manager for Indonesian citizens or photocopy of passport and NPWP for foreign nationals.
- Business Activity Statement Letter: A letter stating the type of business activities of the company that has been stamped and signed by the authorities.
3. NPWP for Taxpayers of Joint Operation Companies (Cooperation Between Companies)
If a company carries out cooperation with another party, such as in the case of contractors collaborating on a particular project, this company is categorized as a joint operation. Some of the requirements that need to be met include:
- Photocopy of Cooperation Agreement: Document showing the business cooperation carried out.
- NPWP of Cooperation Members: NPWP of each party involved in the cooperation.
- Business License Document: Business license from the relevant agency to run a joint business.
- Management Documents: Personal NPWP of the manager or photocopy of passport for foreign nationals.
How to Create a Company NPWP Online
Company NPWP registration can now be done online, which certainly makes it easier for companies to fulfill their tax obligations without having to visit the tax office. Here are the steps for registering a company NPWP online through the e-Registration system:
1. e-Registration Account Registration
The first step is to register an account through the official website of the Directorate General of Taxes at ereg.pajak.go.id/daftar.
You will be asked to fill in basic information such as full name, email address, and create a password. After filling in the required data, you will receive an activation email to activate your account.
2. Filling out the NPWP Registration Form
Once the account is successfully activated, log in to the system using the registered email and password. At this stage, you will be asked to fill out the company NPWP registration form.
Make sure all requested information is filled in accurately, including information about the company’s business activities and business location.
Once completed, attach all requested documents such as photocopies of the deed of establishment, business license, and other relevant documents.
3. NPWP Registration and Data Verification
Once the form is completely filled in, double check the data that has been entered. If you are sure that all the data entered is correct, click the “Register” button. After that, the system will verify the data provided. If all data is declared valid, you will receive a Temporary Registration Certificate as a sign that your company has been registered.
4. Submission of Supporting Documents
After obtaining a Temporary Registration Certificate, you need to send supporting documents to the nearest Tax Service Office (KPP).
You can send the documents by post or upload them in digital format via the e-Registration application. Make sure documents are sent within 14 days of completing the online form.
5. Issuance of NPWP
After the KPP processes and verifies the submitted documents, the company’s NPWP will be issued and sent to the registered address. This process usually takes several business days.
How to Create a Company NPWP Offline
For those who prefer the manual process, registering a company’s NPWP directly at the tax office is still a valid and fast option. Here are the steps for registering a company’s NPWP offline:
1. Prepare the Required Documents
Prepare all the necessary documents according to your business entity category. This includes the company’s deed of establishment, business license, and the company’s management’s NPWP.
2. Visit the Tax Service Office (KPP)
Come directly to the nearest Tax Service Office (KPP) from your business location. There, you will be asked to fill out the NPWP registration form and sign it.
3. Submit Forms and Supporting Documents
Submit the completed form along with the requested documents to the tax officer. Once all documents are received, you will receive a receipt as proof of registration.
4. Issuance of NPWP
The company’s NPWP and Certificate of Registration will be sent by post within one working day after registration is completed.
Having a company NPWP is an obligation that must be fulfilled by every business entity in Indonesia. The process of registering a company NPWP Online is now easier with an online system that allows entrepreneurs to register anytime and anywhere.
Whether through NPWP Online or offline, ensuring that your company is properly registered will make it easier to carry out tax obligations, which in turn will support the continuity and development of your business.
